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Meeting Manners To Keep In Mind
Pulse
oi-Staff
By Sheetal Tewari
Are
you
among
those
bosses
who
take
meeting
with
their
staff
and
none
of
the
employees
care
about
it?
While
organising
a
meeting
or
participating
in
one,
we
have
to
make
sure
we
don't
make
others
uncomfortable
with
our
behavior.
Certain
meeting
etiquettes
are
necessary
to
make
all
participants
comfortable
and
allow
proper
participation
and
a
smooth
flow
of
ideas.
Here
are
some
meeting
manners
you
must
keep
in
mind.
When you are the host:
- Make sure that all important people are invited. Recheck and confirm it in advance with everyone if they all received invitations and would join or not.
- Decide on your sitting location beforehand. You should be seated properly so as to interact with all the participants. This is one basic meeting manner you must keep in mind.
- Organize your material in advance. Gathering important documents, analyzing data, saving everything in a file in your computer etc. should be done at least one week before the meeting.
- Remember the main objective of the meeting and be specific to the points you want to convey. Make points in advance to avoid any blunder. This is one basic meeting manner you must keep in mind.
- Don't get distracted while addressing participants. Stay focused and to the point to get best outcome of the meeting.
- Once you are done with your part, then allow everyone else to express their views and expect disagreements with your points too. Always be ready for rectifications. This is one basic meeting manner you must keep in mind.
When you the participant:
- Dress properly. Always read the invitation carefully and decide on your dress accordingly.
- Know the aim of the meeting and study about the subject in advance.
- Try to get there at least 10 minutes ahead of the meeting time. If you arrive late, quietly take a seat.
- Always switch off your mobile during a meeting or put it on silent. This is one basic meeting manner you must keep in mind.
- Never interrupt anyone. When you have to say something about the subject, let others finish first and put your point forth.
- Even if you disagree with others' point; first listen to them properly and then express your opinion in a polite manner.
- While making a point, do not go on and on. Be precise. Try to be direct, come to the point and end your comment.
These are few meeting manners or rather etiquette to keep in mind.
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Story first published: Monday, April 8, 2013, 19:41 [IST]
Other articles published on Apr 8, 2013